If your budget is tight or you are a DIY couple, day-of wedding coordinator services are a must. Find out what they are, what they do and how much they cost.
Enter the day-of wedding coordinator, a sweet trend to help couples on a budget and brides who really want to get involved in their wedding planning, fully enjoy their D-day.
What is a Day-Of Wedding Coordinator?
Plain and simple, a day-of wedding coordinator is a planner hired to help with management and support on the big day.
Although called “day-of,” they don’t just show up on your wedding day and work magic. They meet with you in advance should really be called, month-of coordinators.
A day-of wedding coordinator becomes the director of the event. She coordinates the flow, the timing of your hired vendors, and makes sure your wedding is as you have envisioned it.
Unlike full-service wedding planners, day-of wedding coordinators aren’t in charge of the whole planning process. Instead, they work together with the couple to ensure the smooth running of things through the rehearsal dinner and the day of the nuptials.
Some planners specialize in these types of services but full-blown wedding planners may also offer a day-of coordinator package. So, if you are in love with a wedding planner’s work but your budget is too tight to hire him to organize your whole wedding, ask if he offers day-of services. 😉
Difference between the Venue Coordinator and the Day-Of Planner
While the venue coordinator will usually assist you during the reception on the venue’s behalf, the day-of planner will be by your side the whole day. The day-of coordinator will run the rehearsal, setup and cleanup, deal with your guests and help you with your decor.
Some venue coordinators may go the extra mile. When in doubt, ask and be specific.
Why Hire a Day-Of Wedding Coordinator?
Of course, come D-day, you would need someone to guide your guests, coordinate with vendors, and make sure everything runs smoothly. From floor plans to cake placement to lighting levels, someone needs to set the mood and determine what’s appropriate.
You may be trying to save a few bucks by having your bestie take care of all this. But remember, she may not be an event planner, she’s also a guests, and you are not paying her…
Hiring a day-of wedding coordinator will give you the piece of mind that you will need. Place everything in the hands of a skilled professional. It’s your wedding day. Live a little!!
Day-Of Wedding Planner Services: What They can do for You
Besides consulting with you well in advance of your D-day, visiting the venue, and conducting the wedding rehearsal the day before, day-of planners will be the go-to person so your day goes as amazingly as you always dreamt it would be.
Day-of wedding planners are skilled and effective at vendor coordination and turning your vision into a reality.
Before the Wedding Day
They will meet with you and consult to understand your vision and what you expect to happen on your wedding day. One or two venue walk-throughs will be performed, depending on the hired package. The day-of planner will also create your wedding-day timeline and manage your wedding rehearsal.
They may even suggest vendors and share planning tools to help out with the organization of your big day.
On the Wedding Day
On your big day, your day-of wedding coordinator won’t only run emergency deliveries or directing photo schedules, but also fend off obnoxious guests wanting to see the bride as she is getting ready!
From helping you get ready for the ceremony, guiding the bridal party through the processional and recessional to the cocktail hour, dinner and dance, these experienced planners work their magic.
Being in charge of details like giving the final head count to the caterers, a day-of coordinator is of great assistance to the couple and their wedding party. A day-of wedding coordinator will sign for deliveries, send necessary info to vendors, amongst other details. They really take away the stress and work at a very reasonable cost.
With day-of wedding coordinators, it eventually becomes an “all in a day’s work” affair. Like checking for menus, napkin folds, and placement of favors, they ensure every detail looks flawless. For gift collection and inventory, you would need a point of contact to keep things moving and that’s where the planner comes in.
The day-of wedding coordinator becomes your go-to person in case of any itch, concerns, or unexpected, last-minute hiccups till you drive into the sunset with your partner. Someone in charge of the “dirty work” as you enjoy your day.
Wedding Inspiration for your Day-Of Planner
How Far in Advance should You Hire a Day-Of Coordinator?
Day-of wedding coordinators are actually hired well in advance of your wedding day. Depending on the planner and the services offered, you may even have to book your day-of wedding coordinator four or five months ahead of D-day.
At the very least you should allow four to six weeks for your coordinator to get acquainted with you, understand your vision, do a walk-through of the venue, meet with your vendors and prepare your wedding timeline.
Day-of Wedding Coordinator Cost
Depending on the size, geographical location, and complexity of the wedding, a day-of package could start at $700 or $900 onwards. Not bad for giving yourself peace of mind on your wedding day, right? 😉
With day-of wedding planners by your side, you will be able to relax and enjoy your wedding day to the fullest. Are you thinking of hiring a day-of wedding coordinator now? Now, let’s cover the basics and a few eccentric ideas to organize the most legendary wedding after-party ever.
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Photography Credits: utahbrideandgroom, girlyard, icasei, Praise Wedding, thelakecomoweddingplanner, TheLane, Inspiring Pretty, Brides, wedding butlers, himisspuff, Bridal Musings, Strictly Weddings, Huffpost, ArchZine FR